St Chad's Annual Report for 2017
Parochial Church Council of Poulton-le-Fylde (St Chad)
Administrative Information
The Parish is part of the Diocese of Blackburn within the Church of England. The Parochial Church Council (PCC) is a registered charity, number 1131531 and the official title is “The Parochial Church Council of the Ecclesiastical Parish of St Chad, Poulton-le-Fylde”.
The Parish is a United Benefice with St Anne’s, Singleton.
Places of Worship
St. Chad’s Church, Market Place, Poulton-le-Fylde
St. Martin’s and St. Hilda’s Church, Fleetwood Road, Carleton
Address for Correspondence - Rev. Canon M. Keighley, The Vicarage, Vicarage Road, Poulton-le-Fylde, FY6 7BE
The Parochial Church Council – Membership
PCC members who have served from 1 January 2017 until the date this report was approved are:-
Incumbent The Rev. Martin Keighley (Chairman), who is responsible for the day-to-day running of the parish.
Asst. Curate The Rev. Carolyn Leitch
Hon. Asst. Priest The Rev. Ian Files
Readers: Mrs Vanessa Frost (until February 2017)
Churchwardens:  Miss Lynne Brackpool and Mrs. Joan Swan
Deputy  Churchwardens:  Mr Howard Horsfall and Ms Penny Waters
Representatives on Deanery Synod
Miss Lynne Brackpool, Mrs. Dorothy Griffith, Ms Lindsay Mason, Mrs Sheila Todman, Ms Penny Waters



Elected and Co-opted Members
Mrs. Margaret Baron, Mrs Elizabeth Harrison, Mr. John Hodgson, Mrs. Norma Jeffrey,
Mr Les Kay, Mrs. Mary Kay, Mrs. Mary Lord, Miss Anne Smith, Mr Tony Raymer,
Mr. Gerald Schofield, Mr. Harold Steel, Mr R. Underwood.




Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

The PCC has a number of committees which meet as necessary and report to the PCC regularly.





Finance and Standing Committee: Oversees financial affairs and advises the Vicar and PCC. Prepares the PCC agendas and takes necessary decisions between PCC meetings.
Fabric: Oversees the care and maintenance of the parish church, with the advice of the Architect when required.
Outreach and Worship: Helps to plan the implementation of the wider mission of the Church.
Makes recommendations about the liturgy and organisation of services.
Resources: Concerned with all aspects of Stewardship.
Flöthe: To foster our link with the parish of Flöthe in Braunschweig.

There is a Representative on Poulton and Carleton Churches Together to act for the Church on the local Ecumenical Committee and report on ecumenical events.

There is an Under 18s Co-ordinator (Miss Lynne Brackpool ) who oversees the implementation of the Parish Policy on work with children and young people, reporting regularly to the PCC and bringing matters to the PCC for their approval. The Policy is reviewed regularly. Miss Brackpool also fulfils the role of Vulnerable Adults Officer.

A Health and Safety Officer (Mr Tony Raymer) who oversees the implementation of the Health and Safety Policy and reports Health and Safety Matters to the PCC.

The PCC has 2 representatives on the Poulton Partnership who report back on work in hand and events planned for the benefit of the community.

Objectives and activities

Mission Statement
In the years that lie before us, we, the people of God in the parish of St. Chad, Poulton-le-Fylde,
will seek to:-
Place worship and prayer at the heart of our life together as an expression of our
love of God in Christ Jesus
Grow in Christian love one for another
Grow in the love and knowledge of Christ as he is revealed in the Gospels
Through outreach and pastoral care carry the love and knowledge of the Christ
revealed in the Gospels into our wider community.

Public Benefit Statement
The PCC is aware of the Charity Commission’s guidance on public benefit in the ‘The Advancement of Religion for the Public Benefit’ and have regard to it in their administration of the parish. The PCC believes that, by fulfilling its responsibility to work together with the incumbent and to co-operate in all matters of concern and importance for the promotion of the whole mission of the Church, pastoral, evangelistic, social and ecumenical, it provides benefit to the public by:

* Providing resources and facilities for public worship, pastoral care and spiritual, moral and intellectual development, both for its members and for anyone who wishes to benefit from what the Church offers;
* Promoting Christian values, and service by members of the Church in the Parish to its community, to the benefit of individuals and society as a whole.



Achievements and performance

Number on the Electoral Roll - 328 (as at December 2017)

Regular Weekly Attendance - 218 at St Chad’s and St Hilda’s combined.



Review of the year

In 2017 the parish continued to support Ms Lindsay Mason in her role as Vision Champion.
‘Church in the Churchyard’ - an initiative which originated from the Bishops’ Crossroads event in 2016 again took place with special emphasis on bringing the Church out to the people. There has been a minimum of three services on Sundays and three services during the week at the Parish Church of St Chad, and one every Sunday and every Wednesday at St. Hilda, Carleton, where the building is shared with the Roman Catholic Church of St. Martin. Additional services take place on all Christian Festivals together with a number of special services such as Memorial Services for those who have been bereaved during the last twelve months, a Baptism Anniversary service, and a service aimed at prospective Wedding couples. Details of these services are published on the Church Notice Boards, the weekly Newssheet, the monthly magazine “The Sentinel” and on a flourishing Facebook page. There is a dedicated website at stchadschurchpoulton-le-fylde.btck.co.uk. St Chad’s is open all day, every day to receive visitors and for private prayer.

Statistics for Occasional Offices were: - 2017 2016
Funerals in Church* 53 47
Funerals at Crematorium or Cemetery 79 98
Weddings and Blessings 25 21
(1 Thanksgiving after Civil Marriage)
Baptisms* 96 94
*St Chad’s and St Hilda’s together

9 young people were prepared and presented for Confirmation by Bishop Julian of Blackburn on Sunday 23rd April. In the weeks running up to Christmas large numbers come to St Chad’s for the School Carol Services and Nativity Plays. Our fortnightly Baptism services continue to bring in very substantial congregations. Little Gang, for children under five, which meets in Singleton Village Hall and our Junior Church which meets on Sundays during term time, and is accommodated in the local Booths store, are both very well subscribed. Our junior sidesmen, drawn from those confirmed during recent years, continue to take part in Parish Communion on an occasional basis.

Strong links are maintained with both our Church Primary Schools where the PCC in conjunction with the Diocese appoints the majority of Governors.

Ecumenical events are planned through Poulton and Carleton Churches Together, such as services for the week of Prayer for Christian Unity, Lent Study Groups and a collection for Christian Aid.
The Church has a prayer link with the Church of St. Augustine, Thaba Nchu in the Free State, South Africa and a link with Flöthe in the Lutheran diocese of Braunschweig in Germany for which there is a Local Ecumenical Partnership Agreement.

Our branch of Mothers’ Union now hold their monthly afternoon meetings at the Methodist Church Hall and the evening group meet at Booths store. At St Hilda’s we have an excellent relationship with our Roman Catholic colleagues through the joint committee. There are a number of joint services and activities including an ecumenical choir, lunches and fund raising events.

The development continues of the 2 bereavement support groups, with informal monthly meetings which are well attended. Also a social group meets regularly in church on Wednesday evenings for refreshment and fellowship, with a Knit and Natter group meeting on Monday afternoons in church.
We have a regular study group which meets in church and we have recently been using the Pilgrim Study Courses, there is also a Bible Study Group which meets at regular intervals at the home of retired priest Revd D. Hankey.

A number of lay people are licensed to assist with the distribution of Holy Communion to the housebound. There are mixed choirs at both St Hilda’s and St Chad’s, the latter having a small number of younger members.

There has been a change in support personnel during the year following the resignation of the Verger, Mr Robert Sly and the church Cleaner, Mrs Jennie Sly. New appointments were made and the Verger is now Ms Penny Waters and the church Cleaner Mrs Joanne Catley.




Personnel

Our Vicar, Revd. Martin Keighley continues to undertake a very substantial workload with the large number of services, particularly Weddings and Funerals, not only at St Chad’s and St Hilda’s but at St Anne’s Singleton as well, which is part of the United Benefice. Following her ordination to the Priesthood in 2016 the Revd. Carolyn Leitch continues to support our Vicar in the busy parish.
The Revd. Ian Files, our Associate Priest assists with Sunday Services when he is able to and we continue to have the support of two retired clergy, Revd. Dorothy Hankey and Revd. Terry Challis, together with the Reader from Singleton Parish, Mr Tom Boyd. With their help and occasional assistance from other retired clergy in the area it has been possible to cover all the regular services.


Buildings

St Chad’s Church is a grade 2* listed building most of which dates from a reconstruction which took place in 1751. It forms the centrepiece of Poulton-le-Fylde and is much admired by our many visitors, particularly during February or March when there is a magnificent display of crocus in the Churchyard.

During 2017 work was completed to secure the top part of the tower, together with repairs to the stone parapets at the west and east end of the building. The hope is to redecorate the interior of the Church in due course, but we need to be sure that the building is watertight before this can take place.

The Church building and hall at Carleton are owned by the Roman Catholic Church and administered by a joint committee drawn from St Hilda’s and St Martin’s congregations. Running costs are shared between the two churches, and both the Church and Hall are maintained in good order.

St Chad’s Church Hall on Vicarage Road dating from 1925 is now leased to the Vicarage Park Community Centre whose aim is to restore the Hall to operational use, the work on this continues.
The land adjoining the Church Hall which is owned by the PCC is let to St Chad’s Tennis Club on a short term non-renewable lease.

The clergy house at Roylen Avenue in Carleton which was previously let through an agent to provide income is now rented by the Diocese and occupied by our Curate, Rev. Carolyn Leitch.

Future Plans

The change in our service pattern with a move to 10.00 am at St Chad's and monthly non-Eucharistic services at both Churches have been well received by the majority of our congregation and some new faces have been seen, especially young families. The occasional social group and the Facebook page have also proved good initiatives.

The Diocese launched Vision 2026 - "Healthy Churches transforming Communities", the overall objective is to extend outreach to those who presently do not come to Church. At a Parish level we have a particular need to encourage lay people to become Church Officers and take on responsibilities for the running of our Churches.















FINANCIAL MATTERS

Bankers
Nat West Bank, Market Place, Poulton-le-Fylde.
CCLA Investment Management Ltd (The CBF Church of England Funds)

Independent Examiner Moore and Smalley LLP. Preston

The presentation of our accounts has changed this year to conform with the new Statement of Recommended Practice. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014. At a time when many Parishes are struggling to make ends meet, we remain in a strong financial position and have a very great deal to be thankful for. 2017 was exceptional in that we received two large legacies, totalling over £250,000 for the general purposes of the church and which have gone into the Legacy Account, which is not restricted to expenditure on fabric. The final accounts showed our total income £5,772 better than budget, due largely to increases in collections, gross fees and donations.

On the expenditure side the Fabric accounts were £23,847 less following the cost of repairs to the parapets and tower.

Reserves Policy

It is considered prudent to maintain a general unrestricted reserve in the region of £50,000 representing running costs for around 3 months. We currently remain in excess of this figure, as the envisaged use of general funds for the Church Building Repairs has not been necessary.

A separate Legacy fund, (balance £277,090 at the year end), is maintained as an unrestricted fund, and receives any unrestricted legacies that come in, unless other specific instructions are given by the donor. It is used to fund specific items rather than general expenditure.

Fabric Fund (£22,821 excluding investments) may only be used for the repair and maintenance of the Church Building or its contents. The previous Hall Redevelopment designated account has been changed to a Fabric designated Account (£71,959). Repairs to the upper levels of the tower have been undertaken along with work on the parapets at the west and east end of the building.

Hall Redevelopment Fund, (£20,313). These funds may only be applied for Church Hall Purposes - the hall now being leased to the VPCC. We remain responsible for insuring the building.

Carleton Fund (Total £160,392 comprising fixed assets £150,000 [house] and Deposit Account £10,392) may only be spent on items pertaining to the Carleton Church Community worshipping at the shared Church of St Hilda’s and St Martin’s. It has been drawn on in the past and matched with a similar amount from the Roman Catholic Church for the construction of the new hall at St Hilda’s and St Martin’s.














Risk Management

It is generally considered that those risks to which the PCC are exposed and which would impact on either the satisfactory running of the Church or its financial position are well managed. Financial controls are in place with a budget set each year and regular reporting procedures, and a professional independent examination of the accounts for the year ending 31st December 2017. Reputational risks are difficult to foresee, and would need to be dealt with if they arise, but with the support of the Diocese. Statutory and legal requirements have been met to the best of our ability, but need to be kept under review.

Responsibility of the Trustees

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

* Select suitable accounting policies and then apply them consistently;
* Observe the methods and principles in the Charities SORP;
* Make judgements and estimates that are reasonable and prudent;
* State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
* Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.


Signed by order of the members




Chairman
DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of Poulton-le-Fylde, St Chad
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of Poulton-le-Fylde, St Chad is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of Poulton-le-Fylde, St Chad complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect
personal data. We use your personal data for the following purposes: -                   
     To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our      constitution;                   
    To administer membership records;                     
    To fundraise and promote the interests of the charity;                    
    To manage our employees and volunteers;                     
    To maintain our own accounts and records (including the processing of gift aid applications);                    
    To inform you of news, events, activities and services running at St Chad's and St Hilda's                    
    In the case of PCC members and Church officers to share your contact details with the Diocesan office so they can keep         appropriate records of appointments and keep you informed about news in the diocese and events, activities and services       that will be occurring in the diocese and in which you may be interested.                     
    Our processing also includes the use of a CCTV system for the prevention of crime.
4. What is the legal basis for processing your personal data?       
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events. Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -  
    - the processing relates only to members or former members (or those who have regular contact with it in
      connection with those purposes);  
    - or the processing relates to those for whom a funeral or baptism has been conducted in  St Chad's Church or St Hilda's           Church or by a member of our clergy elsewhere; and   
    - there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order
to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still
current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -       
    The right to request a copy of your personal data which the PCC of Poulton-le-Fylde, St Chad holds about you;        
    The right to request that the PCC of Poulton-le-Fylde, St Chad corrects any personal data if it is found to be inaccurate or         out of date;          
    The right to request your personal data is erased where it is no longer necessary for the PCC of Poulton-le-Fylde, St Chad       to retain such data;        
    The right to withdraw your consent to the processing at any time         
    The right to request that the data controller provide the data subject with his/her personal data and where possible, to          transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].        
    The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is     placed on further processing;         
    The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on           legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]         
    The right to lodge a complaint with the Information Commissioners Office.
8.Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9.Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Data Officer at C/O The Vicarage, Vicarage Road, Poulton-le-Fylde FY6 7BE
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
[1] Details about retention periods can currently be found
in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx  Church of England website at: - https://www.churchofengland.org/about-s/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx

PCC SAFEGUARDING POLICY STATEMENT
Parish of : St Chad, Poulton-le-Fylde
Every person has a value and dignity which comes directly from the creation of male and female in God’s own image and likeness. Christians see this potential as fulfilled by God’s re-creation of us in Christ. This implies a duty to value all people as bearing the image of God and therefore to protect them from harm.

* We accept and endorse the principles set out in ‘Safeguarding in the Diocese of Blackburn.
* We commit ourselves to nurture, protect and safeguard all our members, particularly children, young people and vulnerable adults.
* We recognise that safeguarding is the responsibility of the whole church community.
* We undertake to exercise proper care in the selection, appointment, training and support of those working in both paid and voluntary positions with children or vulnerable adults, including the use of Disclosure and Barring Service (DBS) disclosures and making appropriate referrals to the Disclosure and Barring Service.
* We will respond without delay to concerns or allegations that a child or vulnerable adult may have been harmed, cooperating with the police and social care services in any investigation.
* We will challenge any abuse of power by anyone in a position of trust.
* We will seek to offer pastoral care and support to anyone who has suffered abuse, developing with them appropriate pastoral support.
* We will seek to offer pastoral care and support, including supervision and referral to the proper authorities, to any member of our church community known to have offended against a child, young person or vulnerable adult.

The PCC of this Church agreed and adopted the above Policy at its meeting on Tuesday, 22nd May, 2018.

We have appointed Lynne Brackpool as our Church Safeguarding Officer (CSO).

Copies of “Safeguarding in the Diocese of Blackburn” and any parish guidelines and procedures are held by: The PCC / U18 Group Leaders / CSO.

The PCC shall review this policy annually. The next review will take place in May 2019.


Signed:

Vicar/Rector/Priest in Charge.........................................................................................

Churchwarden ................................................................................................................

Churchwarden…………………………………………………………………………………………………………….

Policy signed off Tuesday 22 May 2018











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